CanCham's Annual General Meeting 2023

Dear Members,

It is our pleasure to announce that the 2023 Annual General Meeting of the Canadian Chamber of Commerce in Vietnam will be held on Tuesday, March 28th, at 6:00 PM at Park Hyatt Saigon.

Registration will begin at 5:30 PM.

Please ensure your 2023 membership is active or has been renewed in advance of the AGM, or contact the CanCham Office to inquire about your membership status.

Agenda

For members who are not familiar with the Annual General Meeting, every year we convene our membership to review & assess the previous year, outline plans for the year ahead, and elect a new Board of Directors.

Our Executive Committee & Executive Director will present our financial and annual reports for 2022 and the membership consider any proposed constitutional amendments or extraordinary measures submitted to the Board within 14 days of the AGM.

Members are invited to stay following the AGM proceedings for a complimentary members’ reception.

Please find full details in the AGM Agenda attached.

Run for the Board of Directors

A Nomination Form is included where you can nominate a candidate of your choice within the Canadian Chamber of Commerce Ordinary membership to seek election to the Executive Board.

The nine nominated candidates who receive the most votes from the Ordinary Membership at the AGM will be elected to the 2023 Board.

Completed nomination forms must be returned to the CanCham Office by no later than noon on March 14th.

Following the closure of nominations, all candidates will receive the 2023 membership list, and will have an opportunity to make a two-minute speech at the AGM prior to voting.

Proxy Voting

For ordinary members who will not be able to attend and wish to delegate their voting rights to another member, a Proxy Voting Form is also included here. Completed proxy voting forms must be returned to the CanCham Office by no later than noon on Friday, March 24.

Attachments

Constitution & Regulations

Meeting Agenda

Nomination Form

Proxy Voting Form

We look forward to seeing you on March 28th!

Please confirm your attendance by way of response to this email/emailing nhung@canchamvietnam.org, and contact zach@canchamvietnam.org for any other inquiries.

Best Regards,

Canadian Chamber of Commerce in Vietnam